Board Members Needed!

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Board Positions Available and Job Descriptions

• President - remaining year of a 2-year term

1. Shall call and preside at all board of directors and executive committee meetings;
2. Shall prepare an agenda for all such meetings;
3. Shall be one of the signing officers;
4. Shall be an ex-officio member on all committees with the right to vote;
5. Shall submit a written report if unable to attend executive meeting;
6. Shall be responsible for ensuring that all administrative procedures and communications are carried out;
7. Shall be responsible for ensuring that the Society and its members adhere to the policies as laid down by Ringette Canada, British Columbia Ringette Association and the Thompson Okanagan Ringette League;
8. Shall assist the treasurer and the vice-president with the budget;
9. Shall attend or appoint a representative from the board to attend the B.C.R.A. annual general meeting, and maintain contact with all associations concerned with ringette;
10. Shall attend or appoint a representative from the board to attend Thompson Okanagan Ringette League meetings, and other B.C.R.A. meetings that may be held;
11. Shall be familiar with the constitution and by-laws, and shall strive to ensure that the business of the Society is conducted in accordance with them;
12. Shall ensure that all members of the board are given copies of the constitution and that the director of coaching is given a copy of B.C.R.A. policy Article VI-Coaching Development.

 

• Vice President - 2-year term

1. Shall perform the duties of the president in his/her absence, or at his/her request and shall then have all the powers and rights of the president;
2. Shall assist the president in performing his duties and may hold the position of Chairman on any committee;
3. Shall be one of the signing officers;
4. Shall attend any B.C.R.A. meetings in the absence of the president;
5. Shall be familiar with any grant programs and prepare submissions for grants to the Provincial Government;
6. Shall co-ordinate the preparation of the association’s annual programs, including assisting the treasurer in budget preparations;
7. Shall be responsible for soliciting new sponsors and the collection of monies from same;
8. Shall be responsible for renewing sponsors before the start of the new season, and monies collected as early as possible;
9. Shall ensure that a written report is submitted if unable to attend executive meetings;
10. Shall ensure team pictures and letters of thanks are sent out to the sponsors at the close of the season and ensure sponsors are aware of the Society’s activities and functions;
11. Shall be responsible to act as a public relations officer.

 

• Treasurer - 2-year term

1. Shall be one of the signing officers;
2. Shall pay all accounts by cheque, signed by self and one other of the officers, president or vice-president;
3. Shall collect and deposit all monies belonging to the Society in such bank as he may select and keep a record of same;
4. Shall submit a report at all regular meetings and a written financial report at the annual general meeting;
5. Shall prepare the annual budget in cooperation with the president and the vice-president
6. Shall communicate regularly with the vice-president re: status of sponsorships;
7. Shall communicate regularly with director of coaching re: status of ice times purchased;
8. Shall ensure together with the director of fund raising and publicity, that individual team fundraising be authorized

 

• Registrar - 1-year term

1. Shall be responsible for making all the necessary arrangements for player registrations and dates to be held in September of each year;
2. Shall be responsible for registering each player with the Provincial Association and Ringette Canada;
3. Shall be responsible for maintaining blanket insurance coverage for all members of the Society, including coaches, team managers, referees, timekeepers and scorekeepers;
4. Shall be responsible for filling out player and team registrations.  All forms to be completed by dates specified by BCRA, Ringette Canada and Thompson Okanagan Ringette League;
5. Shall ensure that all players, coaches and managers are properly registered with BCRA;
6. Shall be responsible for ensuring that all players are registered in their appropriate age categories with a photocopy of their proof of birth, or a baptism certificate as proof of age;
7. Shall be responsible for registering any new player with BCRA as soon as possible after the deadline, so that injury insurance is in effect before the player participates in ringette;
8. Shall provide a copy of the master list of all players to the Director of Coaching and shall keep a copy of the team registrations on file for future reference;
9. Shall be responsible for placing an ad in the newspapers 3 weeks ahead of designated registration dates;
10. Shall make copies of the constitution and by-laws, as well as the policies of WRA, available for perusal at designated registration times.

 

• Director of Publicity and Fundraising - 2-year term

1. Shall establish philosophy, objectives, guidelines and programs relating to public relations;
2. Shall publish and inform media about upcoming events, news items, pictures and league standings;
3. Shall coordinate a ringette week campaign in conjunction with the BCRA and Ringette Canada promotions;
4. Shall distribute promotional material as requested and promote ringette in the community and the schools;
5. Shall be responsible for working with a committee to establish annual fund-raising events and inform the executive of all available promotions;
6. Shall present fund raising ideas to the executive where they will be decided upon by vote. All major fund raising is to be established before September registration dates;
7. Shall ensure together with the treasurer, that individual team fund raising be authorized.

 

• Director of Sport Development - 2-year term

1. Shall strive to develop ringette in new areas and in the schools, in cooperation with the director of public relations;
2. Shall promote ringette in the schools, by setting up visitations and liaison with school personnel;
3. Shall help coordinate all clinics with the director of coaching;
4. Shall be a liaison person with all committee chairpersons and board members in the area of sport development;
5. Shall represent every player in all matters pertaining to complaints, suspensions or expulsions, in cooperation with the director of coaching and the director of officials;
6. Shall be responsible for providing that every player has the opportunity to play the sport in her age group and caliber of play.

 

• Equipment Manager - 2-year term

1. Shall be responsible for all equipment of the Westside Ringette Association;
2. Shall be responsible for the purchase of equipment as approved by the budget;
3. Shall be responsible for the equipment education of all coaches, parents and players within the Society;
4. Shall ensure that all coaches are provided with proper equipment and that coaches do not allow players on the ice without equipment approved by BCRA and Ringette Canada guidelines;
5. Shall submit an annual report to the annual general meeting, as well as take inventory and necessary replacements for the next season.

 

• Ice Ambassador - 1-year term

1. Shall schedule practice ice times fairly, and clearly post the schedule at practice sites in a place visible to the general membership
2. Work with TORL ice scheduler on behalf of WRA;
3. Shall work with the executive to schedule games for the league;
4. Shall work with the executive to schedule tournaments for WRA;
5. Inform Director of Coaches of tournaments, deadlines and changes to schedules;
6. Coordinate with coaches and treasurer in verification of games and ice expenses;
7. Shall attend the District of West Kelowna general meetings re: arena ice schedule and time allotments;
8. Shall submit a written request for ice dates and times to the District of West Kelowna by the deadline specified.

 

• Director of Coaching - 2-year term

1. Shall be responsible for all coaching programs and appointing coaches to teams;
2. Shall be the Society representative to the scheduling meeting for the Thompson Okanagan Ringette League;
3. Shall recommend to the Society any rule changes when deemed appropriate by the Thompson Okanagan Ringette League;
4. Shall be responsible to interpret and increase awareness of any rule changes by BCRA;
5. Shall be responsible for the right to suspend any coach for conduct that is unbecoming of a coach with the proviso that said coach will reserve the right to appeal the decision;
6. Shall receive reports from committee chairpersons and act as a liaison between the executive and various committees;
7. Shall act on behalf of coaches’ complaints or protests in all divisions;
8. Shall be responsible for the advancement of skill level of all coaches;
9. Shall coordinate all clinics for coaches and players, available from the BCRA for skill advancement;
10. Shall represent every player in all matters pertaining to suspensions or expulsions according to BCRA rules and regulations; also shall act on behalf of players’ complaints.

 

• Director of Officials - 1-year term

1. Shall attend all board of director’s meetings;
2. Shall be responsible for all officials in the Society including the advancement of their skill levels;
3. Shall be responsible for supplying sweaters, whistles and other supplies and ensuring their care and return;
4. Shall be responsible for scheduling official’s referees, timekeepers and scorekeepers;
5. Shall be responsible for the advancement of timekeepers and scorekeepers and scheduling them for games;
6. Shall be a liaison person with referee in chief and with all other associations;
7. Shall be responsible to balance the monthly officiating expenses and hand in a report to the treasurer each month;
8. Shall be responsible for the right to suspend any official for conduct unbecoming of an official with the proviso that said official will reserve the right to appeal such a decision.

 

• Director at Large - 1-year term

1. This position is mainly assigned to the Fundraising and Promotions Director and will report to that board member for assistance during the 3 busy times of year, Clothing orders, PubNite, and Canucks Raffle
2. Shall carry out any duties assigned by the board of directors

 

• Director at Large - 1-year term

1. This position is mainly assigned to be a Volunteer Coordinator/assistant treasurer position, will work in conjunction with and report to the Secretary and Treasurer.
2. Duties include managing the Signup website during the times of year we need volunteers. ex parades, Come Try Ringette events, TORL Playdays, PubNite, Sweetheart, TORL CUP, Tournaments etc...
3. Writing cheques as directed by the Treasurer
4. Coordinating cheque signers and mailing individual cheques
5. Prepare deposits and coordinate drop-off at the bank
6. Shall carry out any other duties assigned by the Treasurer
7. Shall carry out any other duties assigned by the board of directors